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Organisation of the academic year

Academic year 2025/2026

I year

  1. By 15 October 2025 you must set up an email account in the student.uw.edu.pl or uw.edu.pl domain and notify the MSD UW secretariat.
  2. By 15 November 2025 an application for the appointment of supervisors should be submitted to the MSD UW secretariat (in exceptional circumstances, the deadline for submitting the application may be extended by a few days).
  3. Po zaliczeniu w semestrze zimowym warsztatu dydaktycznego można realizować practices .
  4. By 15 June 2026 you can submit your IPB project for expert evaluation – this is a solution encouraged by MSD UW, which significantly contributes to improving the quality of the document (the doctoral student should receive the expert evaluation around 15 July 2026).
  5. Between 2 and 6 September 2026 Examination cards (cards, i.e. extracts from USOS containing a list of subjects completed and linked in a given academic year) will be sent for verification of the doctoral student.
  6. By 15 September 2026 ( with the possibility of extending the document delivery time until the end of the month) should be submitted to the MSD UW secretariat for the year-end settlement (the sooner the year-end settlement documents are received, the sooner the holograms for the ID cards will be issued). In accordance with the Regulations, the annual settlement consists of fulfilling all the requirements set out in the education programme at a given stage and submitting the doctoral student’s annual report, together with the opinion of the supervisor or supervisors.
  7. Between 15 and 30 September 2026 an annual report together with the supervisor’s opinion must be submitted to the MSD UW secretariat (a template of the document can be downloaded from the MSD UW website)
  8. By 30 Setember 2026 doctoral students commencing their studies in the 2025/2026 academic year shall submit an Individual Research Plan – it is recommended that the document be submitted by 23 October 2026 due to the need to verify the correctness of the submitted documents.
  9. The doctoral student is affiliated with the unit to which his or her first supervisor belongs. The doctoral student’s affiliation is provided when submitting grant applications.

II year

  1. Between 2 and 6 September 2026 Examination cards (cards, i.e. extracts from USOS containing a list of subjects completed and linked in a given academic year) will be sent for verification of the doctoral student.
  2. By 15 September 2026 ( with the possibility of extending the document delivery time until the end of the month) should be submitted to the MSD UW secretariat for the year-end settlement (the sooner the year-end settlement documents are received, the sooner the holograms for the ID cards will be issued). In accordance with the Regulations, the annual settlement consists of fulfilling all the requirements set out in the education programme at a given stage and submitting the doctoral student’s annual report, together with the opinion of the supervisor or supervisors.
  3. Between 15 and 30 September 2026 an annual report together with the supervisor’s opinion must be submitted to the MSD UW secretariat (a template of the document can be downloaded from the MSD UW website)
  4. Between 20 and 30 September 2026 second-year doctoral students and their supervisors shall submit documents for Mid-term Evaluation.
  5. The doctoral student is affiliated with the unit to which his or her first supervisor belongs. The doctoral student’s affiliation is provided when submitting grant applications.

III year

  1. Between 2 and 6 September 2026 Examination cards (cards, i.e. extracts from USOS containing a list of subjects completed and linked in a given academic year) will be sent for verification of the doctoral student.
  2. By 15 September 2026 ( with the possibility of extending the document delivery time until the end of the month) should be submitted to the MSD UW secretariat for the year-end settlement (the sooner the year-end settlement documents are received, the sooner the holograms for the ID cards will be issued). In accordance with the Regulations, the annual settlement consists of fulfilling all the requirements set out in the education programme at a given stage and submitting the doctoral student’s annual report, together with the opinion of the supervisor or supervisors..
  3. Between 15 and 30 September 2026 an annual report together with the supervisor’s opinion must be submitted to the MSD UW secretariat (a template of the document can be downloaded from the MSD UW website)
  4. The doctoral student is affiliated with the unit to which his or her first supervisor belongs. The doctoral student’s affiliation is provided when submitting grant applications.

IV – V year

  1. Between 2 and 6 September 2026 Examination cards (cards, i.e. extracts from USOS containing a list of subjects completed and linked in a given academic year) will be sent for verification of the doctoral student.
  2. By 15 September 2026 ( with the possibility of extending the document delivery time until the end of the month) should be submitted to the MSD UW secretariat for the year-end settlement (the sooner the year-end settlement documents are received, the sooner the holograms for the ID cards will be issued). In accordance with the Regulations, the annual settlement consists of fulfilling all the requirements set out in the education programme at a given stage and submitting the doctoral student’s annual report, together with the opinion of the supervisor or supervisors.
  3. Between 15 and 30 September 2026 an annual report together with the supervisor’s opinion (a template of the document can be downloaded from the MSD UW website) and a complete application for an extension of the deadline for submitting an application for the initiation of doctoral degree proceedings must be submitted to the MSD UW secretariat (the application should include the content prepared by the doctoral student and a descriptive opinion from each supervisor) or an application to the Secretariat for a certificate of obtaining PRK8 necessary to submit an application for the initiation of doctoral degree proceedings (an email requesting the preparation of the above-mentioned certificate is sufficient).
  4. The doctoral student is affiliated with the unit to which his or her first supervisor belongs. The doctoral student’s affiliation is provided when submitting grant applications.

Academic year 2024/2025
        1. Each doctoral student is obliged to create an electronic university mail (@student.uw.edu.pl or @uw.edu.pl domains) account by October 15th, 2024, and subsequently inform the School’s secretary’s office of that.
        2. An application for appointing dissertation supervisors has to be submitted to the School’s secretary’s office by November 15th, 2024. (In exceptional cases, the deadline for submission may be extended by a few days).
        3. After passing the higher didactics workshop in the winter semester, a student may complete a teaching practice.
        1. The draft of the Individual Research Plan may be submitted for expert evaluation by June 15th, 2025. The Interdisciplinary Doctoral School strongly recommends doctoral students use this opportunity, as it leads to a substantial improvement in the quality of the document. The complete expert evaluation should be available for the students around July 15, 2025.
        2. Between September 2nd and September 6th, 2025, students are going to receive their transcripts of records so that they can verify them (a transcript of records is a list of all courses completed in a given academic year and linked with it, downloaded from USOSweb).
        3. Documents required for completing a study stage ought to be delivered to MSD’s secretary’s office by September 15th, 2024. The deadline may be extended until the end of the month. The sooner these documents are submitted, the sooner the student IDs will be validated for another period. In accordance with the Rules and Regulations of Doctoral Schools at the University of Warsaw, a study stage is considered completed when all of the requirements specified in the programme of study for a given stage are met and the doctoral student’s annual report is submitted, along with the opinion of the dissertation supervisor or supervisors.
        4. The doctoral student’s annual report along with the opinion of the dissertation supervisor, must be delivered to MSD’s Secretary’s Office between September 15th and September 30th, 2025. The template document can be found on the Doctoral School’s website.
        5. Doctoral students who initiate their studies in the academic year 2024/2025 have to submit their Individual Research Plans by September 30th, 2025. It is recommended to submit them by September 23th, 2025, as the submitted documents must be checked for correctness and completeness.
        6. Doctoral students are affiliated with the unit to which their first supervisor belongs. The student’s affiliation ought to be provided when applying for grants, publishing articles, participating in conferences, etc.
        7. By 20-30 September 2025, second-year doctoral students and their supervisors submit documents for Mid-term Evaluation (daedline subject to change).
Academic year 2023/2024
        1. Each doctoral student is obliged to create an electronic university mail (@student.uw.edu.pl or @uw.edu.pl domains) account by October 13th, 2023, and subsequently inform the School’s secretary’s office of that.
        2. An application for appointing dissertation supervisors has to be submitted to the School’s secretary’s office by November 15th, 2023. (In exceptional cases, the deadline for submission may be extended by a few days).
        3. After passing the higher didactics workshop in the winter semester, a student may complete a teaching practice.
        4. The draft of the Individual Research Plan may be submitted for expert evaluation by June 15th, 2024. The Interdisciplinary Doctoral School strongly recommends doctoral students use this opportunity, as it leads to a substantial improvement in the quality of the document. The complete expert evaluation should be available for the students around July 15, 2024.
        5. Between September 2nd and September 6th, 2024, students are going to receive their transcripts of records so that they can verify them (a transcript of records is a list of all courses completed in a given academic year and linked with it, downloaded from USOSweb).
        6. Documents required for completing a study stage ought to be delivered to MSD’s secretary’s office by September 15th, 2024. The deadline may be extended until the end of the month. The sooner these documents are submitted, the sooner the student IDs will be validated for another period. In accordance with the Rules and Regulations of Doctoral Schools at the University of Warsaw, a study stage is considered completed when all of the requirements specified in the programme of study for a given stage are met and the doctoral student’s annual report is submitted, along with the opinion of the dissertation supervisor or supervisors.
        7. The doctoral student’s annual report along with the opinion of the dissertation supervisor, must be delivered to MSD’s Secretary’s Office between September 15th and September 30th, 2024. The template document can be found on the Doctoral School’s website.
        8. Doctoral students who initiate their studies in the academic year 2023/2024 have to submit their Individual Research Plans by September 30th, 2024. It is recommended to submit them by September 23th, 2024, as the submitted documents must be checked for correctness and completeness.
        9. Doctoral students are affiliated with the unit to which their first supervisor belongs. The student’s affiliation ought to be provided when applying for grants, publishing articles, participating in conferences, etc.
        10. By 20-30 September 2024, second-year doctoral students and their supervisors submit documents for Mid-term Evaluation (daedline subject to change).

Academic year 2022/2023
        1. Each doctoral student is obliged to create an electronic university mail (@student.uw.edu.pl or @uw.edu.pl domains) account by October 17th, 2022, and subsequently inform the School’s secretary’s office of that.
        2. An application for appointing dissertation supervisors has to be submitted to the School’s secretary’s office by November 15th, 2022. (In exceptional cases, the deadline for submission may be extended by a few days).
        3. After the first semester (winter semester 2022/2023), doctoral students proceed to register for courses in their respective doctoral schools. In relation to that, students are advised to check their email addresses frequently and systematically. (Sometimes registration for a course may be announced just one day before it opens; it is also worth noting that places for some courses tend to be filled quickly).

        Students who follow the programme of the Doctoral School of Exact and Natural Sciences constitute an exception, as the scholar’s workshop Publishing strategy in a discipline/field is conducted in the first semester. In order to enrol for this course, students are asked to contact the SDNSP secretary’s office via email (szkola.nsip@uw.edu.pl).

        1. After passing the higher didactics workshop in the winter semester, a student may complete a teaching practice. The number of hours is determined by the doctoral school supervising the practice. Students who follow more than one teaching programme ought to choose which of the schools is to supervise the teaching practice, and therefore determine the number of hours to be completed. This choice needs to be approved by the student’s supervisor, and the supervisor’s signature must be provided.
        2. The draft of the Individual Research Plan may be submitted for expert evaluation by June 15th, 2023. The Interdisciplinary Doctoral School strongly recommends doctoral students use this opportunity, as it leads to a substantial improvement in the quality of the document. The complete expert evaluation should be available for the students around July 15, 2023.
        3. Between September 4th and September 11th, 2023, students are going to receive their transcripts of records so that they can verify them (a transcript of records is a list of all courses completed in a given academic year and linked with it, downloaded from USOSweb).
        4. Documents required for completing a study stage ought to be delivered to MSD’s secretary’s office by September 15th, 2023. The deadline may be extended until the end of the month. The sooner these documents are submitted, the sooner the student IDs will be validated for another period. In accordance with the Rules and Regulations of Doctoral Schools at the University of Warsaw, a study stage is considered completed when all of the requirements specified in the programme of study for a given stage are met and the doctoral student’s annual report is submitted, along with the opinion of the dissertation supervisor or supervisors.
        5. The doctoral student’s annual report along with the opinion of the dissertation supervisor, must be delivered to MSD’s Secretary’s Office between September 15th and September 30th, 2023. The template document can be found on the Doctoral School’s website.
        6. Doctoral students who initiate their studies in the academic year 2022/2023 have to submit their Individual Research Plans by September 29th, 2023. It is recommended to submit them by September 22nd, 2023, as the submitted documents must be checked for correctness and completeness.
        7. Doctoral students are affiliated with the unit to which their first supervisor belongs. The student’s affiliation ought to be provided when applying for grants, publishing articles, participating in conferences, etc.
        8. By 20-30 September 2023, second-year doctoral students and their supervisors submit documents for Mid-term Evaluation (daedline subject to change).

Academic year 2021/2022
    1. By the 15th of October 2021 you shall set up an email account at the domain student.uw.edu.pl or uw.edu.pl and notify the MSD office.
    2. By the 15th of November 2021 you must submit to the Director (through the MSD office) an application for appointing dissertation supervisors (in exceptional situations the application deadline may be extended by a few days).
    3. As of the second semester each PhD Student of the Interdisciplinary Doctoral School will study a programme offered by the Doctoral School relevant to his/her leading field of science. Hence, after the first semester, you are strongly advised to check your email box frequently and systematically in order to find out when you can start registering for your courses on the USOSweb (University Study-Oriented System).
    4. After completion of the methodical workshop in didactics in the first semester you will undertake practical classes offered by the Doctoral School relevant to your leading field of science. If you follow more than one curriculum path, you need to decide, in agreement with your supervisors, in which discipline you will carry out the practical classes.
    5. By the 15th of June 2022 you have the possibility to send to the MSD office a draft of your Individual Research Plan (prepared in collaboration with the supervisors) in order to get an expert’s commentary on the submitted document. Although it is not mandatory, we recommend this solution. It allows you to improve the quality of your final Individual Research Plan.
    6. Between the 5th and 10th of Septempber 2022 you will get from the MSD office a so called examination card generated from USOSweb (list of your courses for the academic year 2021/2022) to verify this document.
    7. By the 15th of September 2022 you must submit to the MSD office all documents related to the process of completion of a year of study. In exceptional situations the submission deadline may be extended by the 30th of September. The sooner the MSD office receives your documents, the sooner it issues the hologram for your PhD Student’s ID card. The completion of a year, in according to the Rules, satisfying all requirements specified in the education programme at the particular stage and submission of the doctoral student’s annual report together with the opinion of the dissertation supervisor or dissertation supervisors.
    8. Between the 15th and 30th of Septempber 2022 you must submit to the MSD office your PhD Student’s annual report together with the opinion of the dissertation supervisor or dissertation supervisors. The annual report form is available on the MSD website: https://szkolydoktorskie.uw.edu.pl/wp-content/uploads/2021/09/MSD-PhD-Candidate-Annual-Report.docx
    9. By the 30th of September 2022 you shall submit your Individual Research Plan prepared in collaboration with your supervisors. We recommend to submit your IRP from the 23 of September 2022 to check the completeness of the document.