Accommodation

We submit the application via USOSweb. After logging in at www.usosweb.uw.edu.pl to your individual account, go to the COMMON SECTION tab, and then APPLICATIONS. You fill out an application for a dormitory in the academic year 2023/2024.

Foreign students do not fill out the income declaration!

The application is submitted as an electronic document. Electronic submission of applications in USOSweb is done using the action “NEXT: SIGN AND SUBMIT ELECTRONICALLY“. After clicking on this button, USOSweb will open another screen where you will need to enter an authorization code, which will be sent to your email address. Only after the authorization code is entered will the electronic submission of the application via USOSweb take place. Do not submit paper applications.

The algorithm for assigning places works in two stages. First, the conditions are verified, i.e. income and distance from the place of permanent residence. If these conditions are met (the number of points is sufficient to be quite high in the ranking), the applicant is verified in the second stage. In the second stage, certain criteria are checked (see the table below) – the more points awarded for these criteria, the greater the chances of being allocated a seat in accordance with your preferences.

Conditions taken into account in the process of applying for a place in the dormitory:

• income per person in the family, calculated in accordance with the rules set out in Annex 1 to the Regulations – for this criterion you can get 0-75 points. – proportional to the income – for a monthly income of PLN 0 per person in a family, you get 75 points, and for PLN 1,500 – 0 points;
• distance from the place of residence to the University of Warsaw (Krakowskie Przedmieście 26/28 street, 00-927 Warsaw), taking into account the actual communication routes – for this criterion you can get 0-25 points – proportional to the distance – for 250 km and more you get 25 points, for 0 km 0 points.

In addition, the Rector, after consulting the Students’ Council of the University of Warsaw and the PhD Students’ Union, may set the income threshold, i.e. the value of the monthly income per person in the family, above which it will not be possible to receive a place in the student dormitory, and the minimum distance, i.e. the value below which the applicant will not be able to. receiving accommodation in a student dormitory.

The above conditions, the income threshold and the minimum distance do not apply to students admitted to the University of Warsaw in the year of passing the matriculation examination, who are a laureate of the international Olympiad or a laureate or finalist of the central level Olympiad, referred to in the regulations on the education system, or a medalist. at least in sports competition for the title of Polish Champion in a given sport, referred to in the regulations on sport, provided that he obtained this achievement in the period from starting secondary school until the last day of applying for places in the student dormitory.

Do I have to submit documents in person?

No, the application is submitted in the form of an electronic document via USOSweb – the application submitted in this form is authenticated in a way that ensures the ability to confirm the origin and integrity of the data in electronic form.

I got into UW, but I still don’t have access to USOSweb, what to do?

Please contact the unit where you submitted your documents when you were recruited to the university to request to be added to the USOSweb system.

Do foreigners have to fill out an income statement when applying for a place in a Student House?

No, foreigners do not need to fill out an income statement when applying for a place in the Student House.

Can a student from a foreign university participate in the recruitment process for the University of Warsaw‘s Dormitories?

It is not possible for people from outside the University of Warsaw to apply for a place in the Student Dormitories.

I am a student – I currently live in a dormitory, do I have to apply for a dormitory for the following year?

Yes, if you want to live in a dorm for the 2023/2024 academic year.

I am finishing my bachelor’s degree at the UW this year and want to study for a second degree at the UW starting in October, in which round should I apply?

You can apply as early as Round I, for current students – it is important that this happens before your defense, that is, before you, temporarily, lose your student privileges in USOS. There are also no obstacles to applying in rounds II and III. However, we encourage you to apply as soon as you can.

I am finishing my bachelor’s degree at the UW this year and want to study for a second degree at the UW starting in October, in which round should I apply?

You can apply as early as Round I, for current students – it is important that this happens before your defense, that is, before you, temporarily, lose your student privileges in USOS. There are also no obstacles to applying in rounds II and III. However, we encourage you to apply as soon as you can.

I am leaving for Erasmus in the winter semester of 2023/24, I will want to live in a dormitory when I return (from the summer semester of 2023/24). Should I apply for a place?

No, in this case, please contact us by email in December to reserve a place from the summer semester.

Do you choose the type of room (e.g., single) you are applying for in the application?

No, at the application stage you only indicate your preference of dormitories – i.e. the order, from the one in which I would like to live most to the least desirable. The room will be assigned by the Administration of the dormitory, on the day of your arrival.

Note that most rooms are double rooms.

Can I apply for a place from the BON pool and the general pool at the same time?

Unfortunately not, please choose one pool. If you do not get a place from the BON pool, you will be able to apply for a place from the general pool.

How can I find out at what stage my application is?

The current status of the application appears all the time in USOSweb, when its status changes – USOSweb will inform you by email, also when the application is already processed

I received a place in the Student House, can I swap a place with another applicant?

Yes, the swap can be made in the exchange in USOSweb by the specified deadline. For the 2023/24 academic year, these are: July 25 – September 17, 2023.

When can I be accommodated in the student house?

Those who receive a place in the student house in the 2023/24 academic year will be able to be accommodated between September 18 and October 2, 2023.

How should I get accommodated?

• On the specified date, you should go to the appropriate student house.
• On the spot, fill out a personal form, attaching two photos, and confirm in writing that you have read the Regulations of the UW Student Houses.
• Pay a deposit in the appropriate amount (in cash).
• The manager or employee of the student house indicates the appropriate room. Roommate preferences are met, if possible.

What if I do not get accommodated on the indicated date?

Failure to accommodate by the specified date means forfeiture of your place in the dormitory. Upon a reasoned request (submitted in person or electronically), the DS Manager may agree to extend the period for accommodation.

What if I did not catch any of the rounds?

In that case, there will be an opportunity to use the reserve list, in early October 2023.

Can I also live in the dormitory during the vacations?

Yes, you must submit an application to the manager of your student house. The dormitory administration staff will provide detailed information.

I am a person from outside the UW – can I use the dormitory during the vacation period?

Yes, there is such a possibility, on a hotel service basis. In this matter, you should contact the administration of the student house in question.

Can I extend the period of residence in a student house?

Matters related to the extension of accommodation for UW students are considered on an individual basis.

Can I live in the student house with my spouse or child?

Yes, this is possible in particularly justified cases, as long as the spouse/child is accommodated in the student house with the applicant. This possibility is in DS Number. 1, 2, 3 and 4.

Will there be token registration for dormitories?

No, but at the beginning of October there will be a chance to get a place on the waiting list – then you will no longer need to apply in USOSweb.

Why do I not see the justification in the preview of the dormitory application?

The justification is visible only to the committee.

What do I need to do if I want to extend my DPN accommodation if my contract or study or doctoral study time is shorter than the accommodation for the academic year?

If you do not have up-to-date data in USOS or SAP, you should contact your department/doctoral school/unit to enclose with your application a certificate that you plan to extend your contract, study or doctoral training year for accommodation in the DPN. The DPN Accommodation Committee will only consider complete documents. Applications without certificates will be sent back for completion.

How do I submit applications for new accommodation or for an extension?

The application with complete documentation can be forwarded to the Social Affairs Office:

• via the department, doctoral school or organisational unit;
• directly by the applicant, by email to: komisja.dpn@uw.edu.pl;
• through the UW Registry Office, Auditorium Maximum UW, 26/28 Krakowskie Przedmieście Street, 00-927 Warsaw;
• in person to the Secretariat of the Office of Social Affairs.

What should I do if I have not yet been given a UW e-mail address?

According to UW Rector’s Order No. 279 of 10.12.2020 on electronic mail § 3(3), “correspondence of an employee, student or doctoral student of the University sent from an electronic address other than University electronic mail shall be left unacknowledged”. In this situation, the request must be delivered in person or sent by the organisational unit.